In choosing HR software for your business, the first to meet expectations are undoubtedly those who will use it every day as a business tool.
The Human Resources department, therefore, must be perfectly comfortable with the instrument; it must possess all the necessary functionality to support the best in his work.
But if your company wants to adopt an HR self-service software, which will access that is independently also all the employees and management, it is essential to take into account their needs.
A software with a myriad of features that, though, is too complicated, inconvenient, inaccessible, and unsafe for your colleagues have in fact a very low adoption rate. Many will prefer to continue to use traditional methods to apply for a permit, a document, signing up for a course etc., thwarting a major part of the investment made.
To avoid making a wrong choice for your employees, make sure your HR self-service software you are interested to possess these characteristics:
Easy to use:
The first requirement for HR software must have to be well appreciated by those who make a more sporadic use is to be simple and intuitive.
An employee does not have the same, complex needs of a human resources manager and is, therefore, essential that once logged on the company's HR platform is in front of a menu and a clear understanding graphics and a limited amount of information, those which really need.
Usable from anywhere:
Your employees will expect to be able to carry out their operations from home and with your smartphone/tablet. An HR software that truly meets their needs must not only be accessible from anywhere (which is valid for all cloud software), but to be fully usable from mobile devices, via an App (which is, however, installed, updated and mastered by each dependent) or a standard browser.
In this way an employee can take a day off when he needs to, check their documents even when it's at home, stamped when it is away etc. If the instrument available does not allow him, it will return in less than no time to flood your email!
Safe:
HR software contains valuable data for each employee, which will take them into good hands. The one you choose will have to respond to the current regulations on the processing of data and allow an agile recovery of your password, maybe making mandatory the change at first login or after the last time.
Well documented:
An important factor in identifying HR self-service software that obtains a high adoption rate among employees is also the availability of practical and essential manuals useful to all users. Needless to think of being able to read an advanced 150-page guide to all staff.
Complete:
Do your employees need to find all the information of interest within a single product? It matters little whether it is an integrated software or system that operates as a nerve center for all HR applications used by the company.
Provide a page that clearly shows the extent of the last paycheck, residues of holidays and leave, the next scheduled absences etc. no need to download and play a docket is a great service that the company can offer to all staff.
Transparent and interactive:
The autonomous access for an employee should not be purely advisory, but must allow it to interact with the HR processes that involve, for example, intervening with a self-assessment in its path evaluation, by sending a request to leave or entry a course etc.
All this, combined with total transparency, means that an employee can instantly see the results of their actions and to feel deeply involved in corporate mechanisms.
Beautiful:
Beauty is not an objective parameter, but it is unclear how a modern look makes it more pleasant to use software and involves more people using it.
Provide the tools staff not only useful but also eye-catching is in effect an operation of engagement and retention of its human capital.
Conquer Geographical barriers: For large companies with a global footprint, HR Software enable global communication and establish uniformity in processes. It helps in the standardization of systems leading to better consistency across geographies.