Oh that sounds stressful but good that you got it on track :) Yeahh I mean you don't know everybody from Brazil I assume. So even for them it will be great to have it 3 weeks before on the map :) Just announce it in the buzz-party community and we will do the rest for you!
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Yes, having the event on the map is really important! Besides, since the idea is to do several editions, even if someone finds out too late to plan for this one, they already know that there should be others and they stay connected and prepared for the next one!