How I Managed The Timeline & Milestones

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Hey everyone!

Before I provide the sweet details about our event introducing HIVE, I want to discuss our project timeline more as a reminder that our offline event isn’t the end of our project.

Our Timeline

You can zoom in to read more

I will also make some personal notes here to address a few things that I think are necessary. I also think it’s best to talk about it again since I’ve noticed it’s only garnering more attention now.

So, let’s go back to where it all started, where we have reached some milestones and phases.

I am sharing this to create transparency, learn together , and report on everything I have done in the last few months.

If there’s a left and right brain to an event, I am honestly the left brain, and the creatives come from the @menulisid team. My strong suit has always been analytical, organizational, and strategic thinking which I applied to this mini project.

You have my promise that after my final phases are done, I’ll return to posting about my coffee, books, and anything else that interests me. So, without further adieu, let me discuss these details and our timeline.

Project Kick off and Team Coordination

First, I choose the people I work with; I must ensure they have the same goals and ideas as mine before we even work together.

This can all be scrapped if we are not the perfect match in the first meeting, and if I don’t believe in the team, or I don’t think we have the same goals in mind. I am a by-the-book person; what you see is what you get. I have no time for drama and choose to minimize it.

Thankfully, this team that I manage to collaborate with believes in mutual collaboration. Because HIVE awareness is still so low among professionals here, they even stepped up to advise me on the kind of activities that we can organize so that not only it benefits them but also HIVE.

During the first phase, we have these key points :

Kick Off Meeting
Defining Success Metrics
Roles and Responsibilities
Timeline Finalization

@menulisid brought in four people with different roles, and I am the one dealing with HIVE-related things such as ,how to create an account, and other such things.

After learning about our roles, we finalized our timeline and agenda for our planned events.

We decided that an online event with a contest would be best to optimize more exposure alongside the offline event which will garner more people and especially founders of different local communities.

Research & Resource Gathering

In this phase, we’re spending our time on budgeting, researching vendors, developing the event module, presentation, and our resource library, which will include graphic needs and written materials that will be distributed to the attendees both online and offline.

I spent hours researching this and spent my money to find the right vendors for the printed materials.

Some things that I made publicly available, such as the graphics, are actually free to use in case you need to organize an event.

Offline event planning

Since our activities aren’t only online, we need more phases to finalize the events and activities, including dealing with the additional speaker of the event. Since they are outside Hive, more should be discussed; we curate the speakers among several candidates whose expertise matches our theme and connects to HIVE messaging as a platform that offers freedom of speech, a place for creatives to thrive etc.

We found one speaker whose messaging fits HIVE, such as improving writing and finding ideas in the age of AI. The speaker we curated was so fitting with our messaging and ideas and I am so glad it went well.

Our venue was also curated from several choices that we found suitable for our budget and the kind of event we’re organizing.

During this phase, we also finalized the activities and made sure that we followed the designated timetable and ensuring our mechandise arrived on time and has no faulty in it.

Program launch and execution

In this project, we have our online activities, which can be seen on our YouTube channel and @menulisid team, where you can see some of the content the participants produced. It was their first entry exploring web3 and HIVE.

Our offline activity report is still ongoing, but you can see some of the snippets in this tweet or the re-blogs in my account.

After this phase, there’s follow-up and feedback, during which I’ll share all the data and analytics about the event. The surveys aren’t done yet, so I need more data than our ones gathered. I am waiting for more data submission and once our media stuff is finalized, I’ll share it with you all as a part of our reporting and analysis.

Some of our survey looks like this which is gathered anonymously through survey monkey.

survey result.png

The translation is basically these

An independent Hive event with more booths and explanations.
Maybe hold events more frequently and promote them so more people know about Hive.
Wishing Hive even more success!
Please organize events like this again.
Organize online sessions or Zoom meetings to get to know HIVE more.

Post-program & Follow-up

The final phase is basically reporting and analysis based on our actions. This will be the final part before we end the project and close this chapter. I will be sharing the budget and itemized cost as I am also still doing accounting work.

The follow-up concerns with ways of maintaining momentum with HIVE awareness. It’s time for them to learn more about Hive more and I’ve set up an account called @learntohive, where I’ll share tutorials and guides in the audience’s language, Bahasa Indonesia.

It’s a lot of work, details, planning, and time. Such an event with both online and offline activities doesn’t happen overnight or in a week. Its planning takes around 3 months and it’s also the first event in the country, and I learned so much from it personally. Since a lot of us have jobs outside all these, we always meet every Sunday to update the progress and rarely during working days.

Now, I have some libraries and resources, especially for printed materials. If the community decides to trust me again with a similar project, it would be much easier to move forward and cut some of the research phase shorter.

I personally carefully put so much details even our messaging too. There’s a lot of careful consideration involved and tailored messaging as well with the hope that this event was well-received and we can welcome new people to HIVE.

Last but not least, I hope this information can be helpful for anyone around here and let me know any feedback or questions.

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	𝘔𝘢𝘤 𝘪𝘴 𝘢 𝘴𝘦𝘭𝘧-𝘦𝘮𝘱𝘭𝘰𝘺𝘦𝘥 𝘯𝘪𝘯𝘫𝘢 & 𝘤𝘰𝘧𝘧𝘦𝘦 𝘤𝘰𝘯𝘯𝘰𝘪𝘴𝘴𝘦𝘶𝘳 . 𝘈 𝘵𝘺𝘱𝘪𝘤𝘢𝘭 𝘪𝘯𝘵𝘳𝘰𝘷𝘦𝘳𝘵 𝘪𝘯 𝘭𝘰𝘷𝘦 𝘸𝘪𝘵𝘩 𝘭𝘪𝘵𝘦𝘳𝘢𝘵𝘶𝘳𝘦, 𝘣𝘰𝘰𝘬𝘴, 𝘵𝘦𝘤𝘩𝘯𝘰𝘭𝘰𝘨𝘺 𝘢𝘯𝘥 𝘱𝘩𝘪𝘭𝘰𝘴𝘰𝘱𝘩𝘺. 𝘛𝘩𝘪𝘴 𝘪𝘴 𝘩𝘦𝘳 𝘱𝘦𝘳𝘴𝘰𝘯𝘢𝘭 𝘣𝘭𝘰𝘨, 𝘢 𝘳𝘦𝘧𝘭𝘦𝘤𝘵𝘪𝘰𝘯 𝘰𝘧 𝘩𝘦𝘳 𝘸𝘢𝘯𝘥𝘦𝘳𝘭𝘶𝘴𝘵 𝘢𝘯𝘥 𝘵𝘩𝘪𝘳𝘴𝘵 𝘧𝘰𝘳 𝘬𝘯𝘰𝘸𝘭𝘦𝘥𝘨𝘦. 𝘚𝘩𝘦 𝘰𝘧𝘵𝘦𝘯 𝘤𝘰𝘷𝘦𝘳𝘴 𝘣𝘰𝘰𝘬𝘴, 𝘮𝘰𝘷𝘪𝘦 𝘢𝘯𝘥 𝘴𝘦𝘳𝘪𝘦𝘴 𝘳𝘦𝘷𝘪𝘦𝘸𝘴, 𝘵𝘦𝘤𝘩 𝘳𝘦𝘷𝘪𝘦𝘸𝘴 𝘢𝘯𝘥 𝘵𝘳𝘦𝘯𝘥𝘴, 𝘱𝘩𝘰𝘵𝘰𝘨𝘳𝘢𝘱𝘩𝘺, 𝘢𝘯𝘥 𝘱𝘦𝘳𝘴𝘰𝘯𝘢𝘭 𝘥𝘦𝘷𝘦𝘭𝘰𝘱𝘮𝘦𝘯𝘵. 𝘖𝘯𝘤𝘦 𝘪𝘯 𝘢 𝘣𝘭𝘶𝘦 𝘮𝘰𝘰𝘯, 𝘺𝘰𝘶 𝘤𝘢𝘯 𝘧𝘪𝘯𝘥 𝘩𝘦𝘳 𝘵𝘳𝘢𝘷𝘦𝘭𝘪𝘯𝘨, 𝘪𝘮𝘮𝘦𝘳𝘴𝘪𝘯𝘨 𝘩𝘦𝘳𝘴𝘦𝘭𝘧 𝘪𝘯 𝘭𝘰𝘤𝘢𝘭 𝘤𝘶𝘭𝘵𝘶𝘳𝘦𝘴 𝘢𝘯𝘥 𝘵𝘳𝘢𝘥𝘪𝘵𝘪𝘰𝘯𝘴, 𝘢𝘯𝘥 𝘵𝘢𝘬𝘪𝘯𝘨 𝘱𝘪𝘤𝘵𝘶𝘳𝘦𝘴 𝘰𝘧 𝘵𝘩𝘦 𝘣𝘦𝘢𝘶𝘵𝘪𝘧𝘶𝘭 𝘴𝘪𝘨𝘩𝘵𝘴 𝘴𝘩𝘦 𝘦𝘯𝘤𝘰𝘶𝘯𝘵𝘦𝘳𝘴 𝘢𝘭𝘰𝘯𝘨 𝘵𝘩𝘦 𝘸𝘢𝘺. 𝘚𝘩𝘦'𝘴 𝘢𝘯 𝘰𝘤𝘤𝘢𝘴𝘪𝘰𝘯𝘢𝘭 𝘧𝘰𝘰𝘥𝘪𝘦 𝘢𝘯𝘥 𝘭𝘰𝘷𝘦𝘴 𝘵𝘰 𝘦𝘹𝘱𝘭𝘰𝘳𝘦 𝘯𝘦𝘸 𝘢𝘯𝘥 𝘥𝘦𝘭𝘪𝘤𝘪𝘰𝘶𝘴 𝘤𝘶𝘭𝘪𝘯𝘢𝘳𝘺 𝘦𝘹𝘱𝘦𝘳𝘪𝘦𝘯𝘤𝘦𝘴. 𝘍𝘰𝘭𝘭𝘰𝘸 𝘢𝘭𝘰𝘯𝘨 𝘰𝘯 𝘩𝘦𝘳 𝘢𝘥𝘷𝘦𝘯𝘵𝘶𝘳𝘦𝘴 𝘢𝘯𝘥 𝘫𝘰𝘪𝘯 𝘵𝘩𝘦 𝘤𝘰𝘯𝘷𝘦𝘳𝘴𝘢𝘵𝘪𝘰𝘯! 𝘋𝘰𝘯'𝘵 𝘩𝘦𝘴𝘪𝘵𝘢𝘵𝘦 𝘵𝘰 𝘶𝘱𝘷𝘰𝘵𝘦, 𝘭𝘦𝘢𝘷𝘦 𝘢 𝘤𝘰𝘮𝘮𝘦𝘯𝘵 𝘰𝘳 𝘢 𝘧𝘦𝘦𝘥𝘣𝘢𝘤𝘬. 𝘈 𝘳𝘦-𝘣𝘭𝘰𝘨 𝘪𝘴 𝘢𝘭𝘴𝘰 𝘢𝘱𝘱𝘳𝘦𝘤𝘪𝘢𝘵𝘦𝘥 𝘵𝘰𝘰.

Behind The Event Organization From Planning to Execution Organizing HIVE Event